Product Upload SOP
This SOP defines the correct process for adding or updating products on the StillBee website.
Purpose
To ensure all products are uploaded in a consistent format with correct pricing, images, stock, and descriptions, and to prevent publishing mistakes.
Who Should Follow This
- Store Owner
- Store Manager
- Inventory Staff
Before you start (important guardrails)
- Product images are ready (square, clean background)
- Price and discount are finalized
- Stock quantity is confirmed
- Category and size information are known
Product Upload Steps
- Log in to WordPress as Store Owner.
- Go to Products → Add New.
- Enter the product name clearly (example: “BeeBloom Cotton Frock”).
- Add a short, clear product description.
- Set the regular price and sale price (if applicable).
- Upload the main product image (high quality, front view).
- Add additional gallery images (side, back, close-up).
- Select the correct product category.
- Add size, color, or variation details if applicable.
- Set stock quantity and stock status.
- Review all details carefully.
- Click Publish.
Image & Content Guidelines
- Use bright, kid-friendly images
- Avoid dark or blurry photos
- No watermarks
- Description should be simple and parent-friendly
- Avoid spelling mistakes and excessive emojis
Common Mistakes to Avoid
- Publishing without checking price
- Forgetting stock quantity
- Uploading low-resolution images
- Wrong category selection
- Copy-paste descriptions from suppliers
Final Checklist Before Publishing
- Product name is correct
- Price is correct
- Stock is correct
- Images look clean
- Category is correct
Last updated: 18 December 2025
Owner: StillBee Collection